How long should an office manager CV be?

Two pages. One page is too short to demonstrate the breadth of an office manager role (budget, procurement, team leadership, facilities, HR liaison). Three pages is excessive unless you have 15+ years of highly relevant experience.

Do I need a degree to become an office manager?

No. Demonstrable skills and experience matter more than formal qualifications. Many office managers progress from admin roles. IAM certifications (Level 3 or 4) and relevant experience will carry your application if you do not hold a degree.

Should I include a photo on my office manager CV?

No. UK CVs do not include photos, date of birth or marital status. Focus on your skills, achievements and professional experience.

What if I have no office manager experience yet?

Lead with transferable skills from admin, coordination or supervisory roles. Highlight any budget responsibility, supplier liaison, event planning or team support. Frame your personal statement around your organisational strengths and readiness to step up, and consider an IAM Level 3 qualification to add credibility.

How do I show cost savings if I do not have exact figures?

Estimate conservatively and be prepared to explain your calculation at interview. For example, if you renegotiated a cleaning contract from £1,200 to £900 per month, that is £3,600 annual saving. If you streamlined a process that saved two hours per week across a team of five, calculate the time saved and note the efficiency gain.

Should I list every office system I have used?

List the systems you can confidently operate at an advanced or expert level, especially those named in the job advert. Prioritise Microsoft Office (state advanced Excel if true), Google Workspace, QuickBooks or Xero, and any project-management or CRM tools. Omit basic tools everyone uses unless the role specifically asks for them.

Office Manager CV Example

Updated 6 July 2026

An office manager CV must prove you can run the whole operation, not just support it. Employers want to see budget control, team leadership, supplier negotiation and the systems you own. This guide shows you how to write a CV that demonstrates operational breadth, quantifies cost savings and positions you as the backbone of the office.

Office Manager CV examples

Junior Office Manager

entry

Demonstrates progression from admin to management, with clear metrics on cost control and team support.

Riley Sample

Office Manager

Email:

riley.sample@emailexample.co.uk

Location:

Bristol, UK

Phone:

+44 7700 900123

LinkedIn:

https://www.linkedin.com/in/riley-sample

SUMMARY

Organised office manager with two years managing day-to-day operations for a 45-person professional-services firm. Reduced office expenditure by 18% through supplier renegotiation and implemented streamlined onboarding that cut new-starter setup time by three days. Confident coordinating facilities, budgets and small teams to keep the office running smoothly.

SKILLS

•

Office administration

•

Budget management

•

Supplier negotiation

•

Microsoft Office (advanced)

•

Google Workspace

•

Event coordination

•

Staff onboarding

•

Facilities management

•

QuickBooks

•

Diary and meeting coordination

EXPERIENCE

Office Manager

Meridian Professional Services Ltd

Mar. 2024

Present

•

Manage daily operations for a 45-person office, including procurement, facilities liaison and reception supervision, ensuring smooth running across all departments.

•

Negotiated new supplier agreements for stationery, IT consumables and cleaning services, reducing annual office expenditure by £8,200 (18%).

•

Implemented a digital onboarding checklist and equipment-request workflow, cutting new-starter setup time from five days to two and improving first-week satisfaction scores by 22%.

•

Coordinate quarterly team events and monthly all-hands meetings for up to 50 attendees, managing venue booking, catering and AV setup within a £12,000 annual events budget.

Senior Administrator

Ashford & Partners Solicitors

Jun. 2022

Feb. 2024

•

Supported office operations for a 30-person legal practice, managing diaries, client correspondence and document filing across three partner offices.

•

Took ownership of office supply ordering and petty-cash reconciliation, maintaining a £4,000 monthly budget with zero overspend over 18 months.

•

Assisted with recruitment administration, scheduling interviews and preparing offer letters for six new hires, and coordinated their first-day inductions.

EDUCATION

Bachelor of Arts

University of the West of England

Business Administration

2018

2022

•

Graduated with 2:1 honours.

•

Final-year project: Efficiency improvements in small-business office workflows.

ACHIEVEMENTS

•

Level 3 Certificate in Principles of Business and Administration

Institute of Administrative Management (IAM)

ADDITIONAL INFORMATION

Languages:

English (Native)

Interests:

•

Event planning and project coordination

•

Workplace wellbeing initiatives

Office Manager

mid

Balances operational breadth (procurement, HR, facilities) with leadership scale (team of 4, 95-person office) and strong cost-saving metrics.

JORDAN SAMPLE

Office Manager

SUMMARY

Proactive office manager with five years running multi-site operations for a growing tech consultancy. Supervise a team of four admin and reception staff supporting 95 employees across two offices. Delivered £42,000 in annual savings through vendor renegotiation and process automation, and led a successful office relocation on time and 12% under budget.

CONTACT INFORMATION

Email:

jordan.sample@emailexample.co.uk

Phone:

+44 7700 900456

Location:

Manchester, UK

LinkedIn:

https://www.linkedin.com/in/jordan-sample

SKILLS

•

Office operations management

•

Team supervision and appraisals

•

Budget and cost control

•

Supplier and vendor negotiation

•

Facilities and premises management

•

HR administration and onboarding

•

Microsoft Office Suite (expert)

•

Google Workspace

•

QuickBooks and Xero

•

Project coordination

•

Event planning

•

Health and safety compliance

EXPERIENCE

Office Manager

Vertex Technology Consulting

Jan. 2023

Present

•

Manage day-to-day operations across two offices (Manchester and Leeds) supporting 95 staff, overseeing a £180,000 annual operating budget and supervising a team of four (two receptionists, two admin assistants).

•

Negotiated supplier agreements for office supplies, IT hardware, cleaning and catering services, reducing total office expenditure by £42,000 annually (19% saving).

•

Led the Manchester office relocation project in 2024, coordinating movers, IT infrastructure, furniture procurement and staff communications, completing the move on schedule and £15,000 (12%) under the £125,000 budget.

•

Implemented a digital purchase-order and invoice-approval workflow using Monday.com, cutting average procurement cycle time from nine days to three and eliminating paper-based bottlenecks.

Office Coordinator

Harrington & Co Accountants

Sep. 2021

Dec. 2022

•

Coordinated office administration for a 60-person accountancy practice, managing reception, diary scheduling, meeting-room bookings and office supply inventory.

•

Took ownership of the firm's annual events calendar, organising four CPD training days and two client networking events for up to 80 attendees, staying within a £22,000 budget.

•

Supported HR with recruitment administration, onboarding documentation and quarterly staff appraisals, processing 14 new hires and maintaining personnel records for compliance audits.

Administrative Assistant

Riverside Business Centre

Jun. 2019

Aug. 2021

•

Provided front-of-house and administrative support for a serviced-office facility housing 12 tenant businesses and approximately 70 occupants.

•

Managed meeting-room and hot-desk bookings, maintained visitor logs and coordinated post and courier services, achieving 98% tenant satisfaction in quarterly surveys.

•

Assisted the facilities manager with maintenance requests, health-and-safety checks and supplier liaison for cleaning, security and catering contracts.

EDUCATION

Bachelor of Science

Manchester Metropolitan University

Business Management

2015

2019

•

Graduated with 2:1 honours.

ACHIEVEMENTS

•

Level 4 Diploma in Business Administration

Institute of Administrative Management (IAM)

•

IOSH Managing Safely Certificate

Institution of Occupational Safety and Health

ADDITIONAL INFORMATION

Languages:

English (Native)

Spanish (Intermediate)

Interests:

•

Workplace culture and employee engagement

•

Process improvement and lean office practices

Volunteering:

•

Volunteer coordinator for local community centre events, 2020 to present.

Senior Office Manager

senior

Demonstrates strategic leadership at scale: multi-site, large team, six-figure budget, major projects and board-level liaison.

Riley Sample

Senior Office Manager

+44 7700 900789

riley.sample@emailexample.co.uk

https://www.linkedin.com/in/riley-sample-senior

SUMMARY

Strategic office manager with nine years leading operations, facilities and admin teams for professional-services and corporate environments. Currently manage a team of eight across three UK offices supporting 240 employees, with full ownership of a £450,000 operating budget. Track record of delivering cost efficiencies exceeding £120,000 annually, leading office relocations and refurbishments, and partnering with senior leadership on workforce planning and employee experience.

EXPERIENCE

Senior Office Manager

Apex Consulting Group

Apr. 2022

Present

•

Lead office operations across three UK sites (London, Birmingham, Edinburgh) supporting 240 employees, managing a team of eight (office coordinators, receptionists, facilities assistant) and overseeing a £450,000 annual operating budget.

•

Negotiated and managed contracts with 18 key suppliers (cleaning, security, catering, IT hardware, stationery, telecoms), delivering £78,000 in annual savings and establishing quarterly vendor performance reviews.

•

Directed the London headquarters relocation in 2023, a £320,000 project covering lease negotiation, office design, fit-out procurement, IT migration and staff move coordination, completed two weeks ahead of schedule with zero business disruption.

•

Partner with the HR director on workforce planning, onboarding strategy and employee engagement initiatives, reducing new-hire time-to-productivity by 25% through a structured induction programme rolled out across all sites.

•

Implemented office efficiency measures including hot-desking software, automated meeting-room booking and centralised procurement workflows, increasing space utilisation by 22% and cutting administrative overhead by 15%.

Office Manager

Sterling Financial Services

Feb. 2019

Mar. 2022

•

Managed daily operations for a 180-person financial-services office, supervising a team of five admin and reception staff and controlling a £280,000 operating budget.

•

Renegotiated supplier agreements and established inventory management systems that reduced office expenditure by £35,000 annually, while maintaining service quality and staff satisfaction.

•

Led a major office refurbishment project in 2020, coordinating contractors, managing a £95,000 budget and ensuring health-and-safety compliance throughout, with works completed on time during the COVID-19 lockdown transition.

•

Supported HR with recruitment administration, onboarding and offboarding for 42 new hires and 18 leavers, maintaining accurate personnel records and ensuring compliance with GDPR and employment law.

Office Coordinator

Redwood Property Group

Jun. 2017

Jan. 2019

•

Coordinated office administration and facilities for a 90-person property-development firm, managing reception, diary scheduling, meeting coordination and supplier liaison.

•

Organised company-wide events including quarterly town halls, annual conference (120 attendees) and client hospitality events, managing logistics, catering and AV within a £35,000 annual events budget.

•

Assisted the office manager with budget tracking, invoice processing and petty-cash reconciliation, maintaining accurate records and supporting month-end financial reporting.

SKILLS

Multi-site office operations

Team leadership and performance management

Budget planning and cost control

Vendor and contract negotiation

Facilities and premises management

HR liaison and workforce administration

Project management (office moves, refurbishments)

Microsoft Office Suite (expert)

Google Workspace

QuickBooks and Xero

Asana and Monday.com

Health, safety and compliance

Stakeholder and board liaison

EDUCATION

Bachelor of Science

University of Warwick

Management

2013

2017

•

Graduated with First Class honours.

ACHIEVEMENTS

•

Level 5 Diploma in Leadership and Management

Institute of Leadership and Management (ILM)

•

Certified Facility Manager (CFM)

International Facility Management Association (IFMA)

•

IOSH Managing Safely Certificate

Institution of Occupational Safety and Health

ADDITIONAL INFORMATION

Languages:

English (Native)

French (Conversational)

Interests:

•

Workplace design and employee wellbeing

•

Sustainability and green office practices

Volunteering:

•

Trustee and operations lead for a London-based education charity, managing office setup and volunteer coordination, 2021 to present.

Other:

•

Guest speaker at the 2025 Institute of Administrative Management annual conference on multi-site office operations.

Build your office manager CV →

How to write an office manager CV

An office manager CV should be two pages, reverse-chronological, and immaculate. Errors or inconsistency undermine the organisational competence the role demands. Open with contact details and a three-sentence personal statement that names your experience level, the scale you manage (office size, team size, budget) and one standout achievement. Follow with a skills section listing the office systems and tools you run, then your experience section with 3–4 achievement bullets per role. Close with education, certifications (IAM credentials add credibility) and any relevant additional information. Every bullet should tie a responsibility to an outcome: cost saved, time reduced, headcount supported or a process improved. Avoid duties-only lists; they read as junior admin CVs.

What to include per section

Section	What to show
Personal statement	Experience level, scale managed (staff count, office size, budget), one key win
Skills	Office systems you own (Microsoft Office advanced, Google Workspace, QuickBooks, CRM, project tools), plus procurement, budgeting, HR liaison
Experience	Cost savings in pounds, efficiency metrics, team supervised, facilities projects led, supplier contracts negotiated
Education & certifications	Degree (if held), IAM qualifications, health & safety (IOSH), any leadership or project-management credentials
Additional info	Volunteering that shows coordination or leadership; omit generic hobbies

Personal statement examples

Strong

Weak

Hard-working and organised office manager with experience in administration and office duties. Good team player who is passionate about keeping the office running smoothly. Looking for a new opportunity to use my skills and grow in a dynamic environment.

Writing your experience

Office manager bullets must show impact, not just activity. Lead with the outcome (cost saved, time reduced, headcount supported) and back it with a metric. The formula is action plus result plus number: what you did, what changed and by how much. Avoid passive phrasing like "responsible for" or "duties included"; use active verbs that convey ownership and leadership.

Before and after examples

Before (duty-focused):

Managed office supplies and vendor relationships.

After (impact-focused):

Negotiated supplier agreements for stationery, IT consumables and cleaning services, reducing annual office expenditure by £8,200 (18%).

Before:

Supervised reception and admin staff.

After:

Supervised a team of four admin and reception staff supporting 95 employees across two offices, conducting quarterly appraisals and delivering training that improved first-contact resolution by 30%.

Before:

Organised company events.

After:

Coordinated quarterly team events and monthly all-hands meetings for up to 50 attendees, managing venue booking, catering and AV setup within a £12,000 annual events budget.

Action verbs for office managers

Managed, supervised, negotiated, implemented, coordinated, streamlined, reduced, delivered, led, oversaw, established, directed, partnered, optimised, maintained.

Key skills & ATS keywords

Hard skills

Microsoft Office Suite (advanced Excel, Word, PowerPoint, Outlook)Google Workspace (Docs, Sheets, Calendar, Drive)QuickBooks or Xero (bookkeeping and invoicing)Budget management and cost controlSupplier and vendor negotiationFacilities and premises managementProject management (Asana, Monday.com, Trello)HR administration and onboarding systemsHealth and safety compliance (IOSH, risk assessment)CRM and database management (e.g. PeopleSoft, Salesforce)Event planning and logisticsProcurement and inventory management

Soft skills

Leadership and team supervisionStakeholder management and communicationProblem solving and decision makingOrganisation and attention to detailTime management and prioritisationNegotiation and influencingDiscretion and confidentialityAdaptability and resilience

ATS keywords

office manageroffice operationsbudget managementsupplier negotiationfacilities managementteam supervisionMicrosoft OfficeGoogle WorkspaceQuickBooksXeroHR administrationonboardingprocurementhealth and safetyIOSHIAMproject coordinationevent planningcost controlvendor managementpremises managementoffice relocationstaff appraisals

Education & certifications

For office manager roles, demonstrable skills and experience outweigh formal qualifications, but UK-relevant credentials add credibility. If you hold a degree, list it with your classification (2:1, First) and any relevant final-year projects. If you do not have a degree, lead with your professional certifications and work history; many successful office managers enter the field through admin experience and on-the-job learning.

Certifications that strengthen an office manager CV

Institute of Administrative Management (IAM): Level 3 Certificate in Principles of Business and Administration, Level 4 Diploma in Business Administration, or Level 5 Diploma in Leadership and Management. These are widely recognised in the UK and signal professional development.

Health and safety: IOSH Managing Safely is valuable for office managers responsible for premises and compliance. First-aid-at-work certification is a bonus.

Project management: PRINCE2 Foundation or APM introductory certificates demonstrate structured project skills, useful for office moves and refurbishments.

Bookkeeping and finance: AAT Level 2 or 3, or a short course in QuickBooks or Xero, if you handle invoicing and budget tracking.

List certifications in a dedicated "Achievements" or "Professional qualifications" section with the awarding body and year. If you are currently studying, note "in progress" and the expected completion date.

Common mistakes to avoid

Listing duties instead of outcomes ("managed office supplies, answered phones, coordinated meetings").
Show the impact of each responsibility: "Negotiated supplier agreements, reducing office expenditure by £8,200 annually" or "Implemented digital onboarding, cutting new-starter setup time from five days to two."
Failing to state the scale you manage, leaving the reader unsure whether you run a small team or a large operation.
Quantify every role: "Supervised a team of four admin staff supporting 95 employees across two offices" or "Managed a £180,000 annual operating budget."
Omitting cost-saving and efficiency metrics, the core differentiators for an office manager.
Lead with procurement wins in pounds ("reduced expenditure by £35,000") and process improvements with percentages ("cut procurement cycle time by 60%").
Generic skills lists ("good communicator, team player, organised") without evidence.
Demonstrate skills through achievements: "Led cross-departmental project coordination" or "Negotiated contracts with 18 suppliers" proves communication and organisation.
A CV with typos, inconsistent formatting or missing contact details, which directly contradicts the attention to detail the role requires.
Proofread twice, use consistent fonts and spacing, and ensure your mobile number, email and LinkedIn URL are current and professional. A sloppy CV does not point to organisation or eye for detail.
Positioning yourself as an executive assistant or senior admin rather than the operational backbone of the office.
Frame your role as running the office: budgeting, payroll liaison, purchasing, records management, HR support and facilities oversight. Use language like "managed operations," "oversaw budget," "led team" rather than "supported" or "assisted."

Junior vs senior: what changes

Aspect	Junior	Senior
Personal statement	Highlights recent transition from admin, one or two years in role, and early wins (cost savings, process improvements).	Leads with years of experience, multi-site or large-scale operations, six-figure budgets and strategic leadership (board liaison, major projects).
Team leadership	May supervise one or two reception or admin staff, or coordinate work without direct reports.	Manages a team of 4–10+ across multiple sites, conducts appraisals, recruits and trains, and owns workforce planning.
Budget and procurement	Manages smaller budgets (£50k–£100k), negotiates a handful of supplier contracts, focuses on cost control.	Owns budgets of £200k+, negotiates enterprise contracts with 15+ vendors, drives strategic cost efficiencies and reports to finance or board.
Projects and facilities	Coordinates smaller projects (office refurb, event planning) with support from senior colleagues.	Leads major projects independently (office relocations, multi-site rollouts, building fit-outs) with full P&L responsibility and stakeholder management.
Systems and tools	Proficient user of Microsoft Office, Google Workspace, basic bookkeeping software.	Expert across the full office software stack, implements new systems (project management, CRM, procurement platforms), trains staff and drives adoption.
Scope and scale	Supports 30–60 employees in a single office, often within one department or smaller firm.	Supports 150+ employees across multiple sites or divisions, partners with senior leadership on company-wide operations and culture.

Office Manager CV Example

Office Manager CV examples

Junior Office Manager

Office Manager

Senior Office Manager

How to write an office manager CV

What to include per section

Personal statement examples

Writing your experience

Before and after examples

Action verbs for office managers

Key skills & ATS keywords

Hard skills

Soft skills

ATS keywords

Education & certifications

Certifications that strengthen an office manager CV

Common mistakes to avoid

Junior vs senior: what changes

Frequently asked questions

How long should an office manager CV be?

Do I need a degree to become an office manager?

Should I include a photo on my office manager CV?

What if I have no office manager experience yet?

How do I show cost savings if I do not have exact figures?

Should I list every office system I have used?